Unpaid internship offer letter:
Why is hiring interns important?
The value of internships for employers
Good internship programs treat junior workers as real staff members who perform worthwhile tasks. These programs:
- Evaluate potential hires’ skills on the job. You can assess an intern’s work performance before deciding to extend an employment offer to them.
- Cultivate teaching and leadership skills. Current employees develop their training abilities as they hire and mentor interns.
- Reveal areas for improvement. Interns offer new perspectives and may ask questions that challenge the status quo.
- Showcase your company. Internships can be a valuable way of connecting with recent graduates who will learn your company culture and maybe prime candidates to fill entry-level roles in the future.
When to use an internship offer letter
An internship proposal letter that is to the intern when your company is ready to formally give an offer to an internship candidate. The internship offer letter will comprise important details about the position and the terms of the agreement. This document serves as the official agreement between your company and the intern.
What to include in an internship offer letter
An internship offer letter should include important details about the position and agreement such as:
- Name of the company
- Title of the internship position
- Dates the internship program will start and end
- Usual work roster during the internship program
- Details about whether the position will be paid or unpaid
- Legal revelations, such as non-compete and nondisclosure agreements
- Name of the supervisor or manager who will supervise the position
- Acceptance statement and signature section with a response deadline
The internship offer letter should make it clear that the entire agreement includes only the terms summarized in the letter and supersedes any prior conversations about the position.
How to create an internship offer letter
Follow these steps to help you create an internship offer letter:
- Address the recipient
The letter should start with a formal address section in the upper left-hand corner including the date the letter is written, the name of the recipient, and the recipient's address, city, state, and ZIP code. Below the address section, you can include a subject section. Then begin the letter with a professional greeting, such as "Dear [recipient's name]."
- Identify information about the company and position
The first line of an internship offer letter should include the name of the company and the position title and department the internship will be in. It should also state the region of the position.
- Provide details about the position's duration and schedule
The next section of an internship offer letter should state the date the internship position is expected to start, the duration of the internship program, and the schedule the intern will be expected to work while in the position. Identification of whether the position will be a paid or unpaid internship position and the name of the position's direct supervisor is also important
- State the next steps for the hiring process
If the internship position requires successful completion of pre-screening testing, such as a background check or drug test, you should include this information with a clear declaration that the offer is contingent upon successful screening conditions. You can also identify any documentation the intern will need with them on their first day or the next steps they should take to prepare to begin the internship.
- Include legal disclosures as needed
This section is elective, but many companies prefer to include a section that states the term of legal disclosures, such as non-compete or confidentiality agreements.
- Statement about the full extent of the agreement
The internship offer letter should make it clear that the intern can only expect the terms outlined in the letter to be honored, and that the terms in the letter supersede any preliminary discussions about the position. You should include a statement that any changes the internship candidate would like to include in the agreement must be made in writing.
- Provide contact information
Include the contact information for the person the internship candidate can reach out to with any questions regarding the position or the offer. This can be the recruiter, hiring manager, or supervisor for the position. This section should include the contact person's name, phone number and/or email address, and position title or department. You should also include a deadline for the internship candidate to respond to the offer.
- Close the letter
The internship offer letter should be closed with a proficient appreciation, such as "Sincerely," followed by the name of the person writing the letter and their professional title.
- Include an acceptance section
This final section of an internship offer letter comes after the closing section of the letter. An acceptance section includes a declaration of the intern candidate accepting the offer and terms summarized in the letter with space for them to print their name, sign and date the offer.
Template for internship offer letter
Mangaldas Rd, Sangamvadi, Pune, Maharashtra 411001 Phone: 020 6642 5000
Internship Offer Letter
January 1, 2012 Dear [Intern Full Name]:
I am pleased to offer you a Marketing Internship with John Deere as of January 1st, 2012 and reporting to Sachin Patil, Chief Marketing Officer of the Company. In addition to the duties that were outlined during your interviews, you shall perform such other duties as are customarily associated with such a position and as the President, the Board of Directors, or its authorized representative may from time to time require. You shall devote your full business efforts and time to the Company and agree to perform your duties faithfully and to the best of your ability. You agree not to engage in any other employment, occupation or consulting activity for any direct or indirect remuneration without the prior approval of your supervisor. You should be aware that your employment with the Company constitutes "at-‐will" employment. This means that your employment relationship with the Company may be terminated at any time with or without notice, with or without good cause or for any or no cause, at either party's option. You understand and Agree that neither your job performance nor promotions, commendations, bonuses or the like from the Company give rise to or in any way serve as the basis for modification, amendment, or extension, by implication or otherwise, of your employment with the Company. You will be compensated $15.00 per hour of work performed. You will be paid in accordance with The Company's normal payroll practices and be subject to the usual, required withholding. While employed hereunder, you will not be entitled to participate in the employee benefit plans maintained by the Company, if any. You will be eligible for paid leave and paid holidays only as approved by your supervisor. (Benefits are optional per employer) The Company will also reimburse you for reasonable and documented travel, entertainment or other expenses incurred by you in the furtherance of or in connection with the performance of your duties hereunder, in accordance with the Company's expense reimbursement policy as in effect from time to time. You agree to enter into the Company's Proprietary Information and Invention Assignment Agreement (the "Proprietary Information Agreement") (optional) upon commencing employment
Mangaldas Rd, Sangamvadi, Pune, Maharashtra 411001 Phone: 020 6642 5000
hereunder. You acknowledge and agree that you are executing this letter voluntarily and without any duress or undue influence by the Company or anyone else. You further acknowledge and agree that you have carefully read this letter and that you understand the terms, consequences and binding effect of this letter. This letter, together with the Proprietary Information Agreement and any agreement you enter with the Company represents the entire agreement and understanding between the parties as to the subject matter herein and supersedes all prior or contemporaneous agreements, whether written or oral. In the event that any provision hereof becomes or is declared by a court of competent jurisdiction to be illegal, unenforceable or void, this letter will continue in full force and effect without said provision. No waiver, alteration, or modification of any of the provisions of this Agreement will be binding unless in writing and signed by duly authorized representatives of the parties hereto. This letter shall be governed by the internal substantive laws, but not the choice of law rules, of the State of California To indicate your acceptance of the Company 's offer, please sign and date this letter in the space provided below and return it to the address indicated below. A duplicate original is enclosed for your records. We hope that this offer will be favorably received and we look forward to working with you at Widgets, Inc. Your anticipated start date is January 1, 2012. Sincerely, Sachin Patil Chief Marketing Officer ACCEPTED AND AGREED: [Intern Full Name] Signature: ________________________________ Date: ____________________________________